Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Act as the primary point of contact between executives and internal/external stakeholders.
Prepare and organise documents, reports, and presentations for meetings and events.
Handle confidential information with a high level of discretion and professionalism.
Track action items and follow up on deliverables to ensure deadlines are met.
Meeting Coordination:
Arrange and coordinate executive meetings, board meetings, and team events.
Prepare agendas, take minutes, and distribute post-meeting action items.
Ensure meeting rooms, technology, and materials are set up as needed.
Administrative Tasks:
Manage emails, correspondence, and phone calls on behalf of the executive team.
Conduct research and provide summaries to support executive decision-making.
Maintain filing systems, records, and databases for easy access to information.
Assist in drafting communications, proposals, and internal memos.
Travel & Event Management:
Plan and coordinate domestic and international travel itineraries, including flights, accommodations, and logistics.
Prepare detailed travel reports and expense documentation.
Assist in organising company events, conferences, and offsite meetings.
Project Management Support:
Support executives in project coordination, tracking milestones, and ensuring objectives are met.
Liaise with various departments to facilitate cross-functional collaboration.
Monitor key projects and initiatives, providing regular status updates.
Qualifications:
Proven experience as an Executive Assistant, Personal Assistant, or similar role.
Excellent time management, organizational, and multitasking abilities.
Strong verbal and written communication skills.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools (Google Workspace, project management software).
Ability to work under pressure and handle tight deadlines.
Strong problem-solving skills and a proactive approach to challenges.
Discretion and confidentiality in handling sensitive information.
Flexibility and adaptability to changing priorities.
Global talent for startups that can’t afford to fail.
Access the top performing teams and save up to 50% on salaries whilst doing it.
